Office Coordinator
GiG Media is now Gentoo! Inspired by the fastest and most resilient penguin species in nature, we're here to help our clients and players to get more - more reach, more traffic, more fun. With more than 17 years of experience, Gentoo Media is a leading affiliate in the online casino and sportsbook industry through our extensive portfolio of products and services, featuring our flagship websites AskGamblers, Time2Play, CasinoTopsOnline, WSN, Casinomeister, and our SaaS brand-protection tool Sitebee.
The Role
Are you the life of the party and passionate about making people feel at home? Then this might be the right opportunity for you!
As a key role reporting to the Director of IT Infrastructure and Operations, the Office Coordinator creates and maintains a pleasant work environment, ensuring high effectiveness, communication and safety.
The Operations team's responsibility is to ensure the smooth running of our offices and help to improve company procedures and day-to-day operations.
Ready to help us to keep the good vibes at the office? Apply now!
IMPORTANT: to be considered for this opportunity, please upload your updated CV in ENGLISH. CVs in different languages WILL NOT BE CONSIDERED!
What you will be doing:
- Overseeing all aspects of building management including maintenance, lift management, cleaning, catering, and security services.
- Collaborating with the IT Security Team to ensure a safe environment for employees and external guests.
- Posting signs around the office
- Overseeing office moves, refurbishments, updating of floor plans, and ordering furniture
- Coordinating logistics between company offices, and remote users. Assist in the onboarding process / coordinate with IT and HR
- Liaising with facility management vendors and purchasing of cleaning material, catering, stationary, and other required services
- Managing contract and price negotiations with office vendors, service providers, office leases, and parking facilities
- Providing general support to visitors, and guide them through the registration process
- Planning in-house or company-wide events, parties, celebrations and all-hands meetings
- Assisting employee requests via a central support system
- Coordinating travel requests and other transportation requirements
- Assisting the HR function of the organization, and ensure health and safety guidelines are up to date
- Creating and distributing company-wide communication material and key messaging for employees
Who we are looking for:
- Excellent communication skills in both Spanish and English, written and verbal
- Strong organizational and planning skills in a fast-paced environment
- Impeccable attention to detail and analytical skills
- A creative mind with the ability to suggest improvements
- Ability to be constantly challenged to provide ongoing service excellence
- A quick learner, able to rapidly adapt to a dynamic business environment
- An awesome team player with a positive attitude
- Proficiency in GSuite, Slack, and other standard required tools such as MS Office
What we're offering
- Hybrid Work Model: Enjoy the flexibility of blending remote and office-based work.
- Daily Office Lunches: Varied menu options including vegan choices for a delightful lunch experience.
- Birthday Leave: It's your special day, so you get a day off to celebrate it!
- 'Me Time Day': Take a paid day off to focus on self-care and your mental well-being.
- Private Health Insurance with Dental coverage: Generous coverage because we prioritize your well-being
- Career Progression: We prioritize your professional development and provide support and guidance to ensure your constant growth.
- Learning Budget: Enjoy diving into learning via platform Learnerbly and enhance your hard and soft skills.
- Annual Wellbeing Benefit: Each employee receives a €480 budget per year to allocate for purpose from the approved list, that will contribute to their overall well-being.
- Vibrant Office Culture: Enjoy our lively and supportive office atmosphere daily, complemented by a calendar of both in-house and external events and parties to foster connections with colleagues.
Get more out of Gentoo Media: https://www.gentoomedia.com/
- Department
- OPERATIONS
- Locations
- Valencia, Spain
- Remote status
- Hybrid
- Employment type
- Part-time
About Gentoo Media
GiG Media is now Gentoo! 🐧Inspired by the fastest and most resilient penguin species in nature, we're here to help our clients and players to get more - more reach, more traffic, more fun. With more than 17 years of experience, Gentoo Media is a leading affiliate in the online casino and sportsbook industry through our extensive portfolio of products and services, featuring our flagship websites AskGamblers, Time2Play, CasinoTopsOnline, WSN, Casinomeister, and our SaaS brand-protection tool GiG Comply.
Office Coordinator
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